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Approve inspections and share the report

Run the approval step where your process needs one, then get the report to the people who asked for it: PDF, Word, CSV or a link.

4 min read · Last reviewed 18 Aug 2026

Approve or reject

  1. 1

    Open Approvals. Submitted inspections wait there, with a count in the navigation.

  2. 2

    Review the answers, photos and signatures, then approve, or reject with the reason.

  3. 3

    Every decision is logged on the inspection, with who decided and when.

Export the report

  • PDF: the polished report for clients, auditors and the file.

  • Word: when the recipient insists on editing the layout themselves.

  • CSV: the register in rows, for the person who lives in spreadsheets.

Share without creating accounts

  1. 1

    Create a share link from the inspection. It opens the report for anyone holding the link, no account needed.

  2. 2

    Send it to the client, landlord or insurer who asked.

  3. 3

    Revoke the link when it should stop working; revocation is immediate.

Note: Share links are unlisted and revocable: the practical middle ground between “email a PDF forever” and “make them register”.

About this moduleInspections & auditsBuild a checklist once, run it on any device, and turn every failed answer into a tracked action.